Terms and Conditions

Terms and Conditions

Belgravia Leisure Membership Agreement

1. INTRODUCTION

This document outlines the rights and responsibilities relating to the Member’s entitlements during the Membership Period to use of the Centre’s facilities. It also relates to the member’s authority to Belgravia Health and Leisure Group Pty Ltd to directly debit the nominated bank account or credit card for any instalments or fees due under the terms and conditions of this Membership Agreement and DDR together with the terms and conditions in the Membership booklet. These terms are stated below.

2. DEFINITIONS

In this Agreement unless the contrary intention appears:

The singular includes the plural and vice versa.
A reference to a party includes that party’s legal personal representative heirs and assigns
“Member” includes the parent or guardian of the Member if the Member is under 18 years.
“Centre” means the Belgravia Leisure Managed Facility named on the Direct Debit Request (DDR) and Contract that this booklet refers to.
“Belgravia Leisure” is Belgravia Health and Leisure Group Pty Ltd, 20 Longstaff Rd, Bayswater, Vic 3153, Phone: 03 8727 7777, E-mail: contactus@belgravialeisure.com.au. All queries and comments about the Services provided under this Membership Agreement should be directed to the Centre. All queries and comments about the direct debit billing service should be directed to the Centre or Belgravia Leisure. The Member acknowledges that Belgravia Leisure will collect the fees due under this Membership Agreement if paying by way of direct debit, and also acknowledges that all rights of the Centre under this Membership Agreement are able to be enforced by Belgravia Leisure as if it were the Centre without any involvement on the part of the Centre or the consent of the Member.

3. LEGALLY BINDING AGREEMENT

The member acknowledges and agrees that:

The Direct Debit Request (DDR) and Contract including the Membership booklet are legally binding whether the use of the Centre and its services is determined and paid on a yearly, monthly, weekly or individual basis,
The membership must remain current in order to avoid paying the joining fee again,
They declare that they are physically and medically fit and capable to engage in exercise and fitness programs at the Centre, and have and will inform instructors of any condition or risk that may have an effect on their ability to participate in any exercise or fitness program prior to commencement,
They are 18 years of age or older at the time of signing, and not under any other legal disability. If not, a parent or adult guardian will sign also.

4. RECEPTION AND ACCESS

All members must swipe or present their card at reception every time they attend the Centre.
Members must advise any changes of address and phone number.
The facilities are available to the general public and not exclusively for members.

5. GENERAL CONDITIONS OF ENTRY

To ensure the Centre is able to provide a high level of service in a safe, healthy and pleasant environment for all, members must comply with the following conditions:

Entry will be refused or a person requested to leave the Centre if the person: i. is abusive or uses offensive language or whose behaviour is threatening or ii. is under the influence of drugs or alcohol.
No smoking is permitted in the Centre.
No chewing gum permitted in the Centre. d. Sweat towels must be used at all times.
Weights must be returned to their correct place after use.
Correct training attire and runners must be worn in the Centre – no jeans, work clothes, boots, sandals, thongs, or clothing that is likely to cause offence to others are permitted.
No person under the age of 16 is allowed in the Centre unless accompanied by a guardian or qualified instructor.
No food allowed in the gym or group exercise classes.
No entry to a group exercise class 5 minutes after it starts.

6. LOCKERS (where provided)

All items stored in the lockers are at your risk and we do not accept responsibility for items lost, damaged or stolen.
Bags are not permitted in the Centre unless placed in the lockers provided.

7. CANCELLATION / TERMINATION

a. Cooling Off Period:

The Direct Debit Request (DDR) and Contract is subject to a 7 day cooling off period:

The cooling off period commences at the close of business on the “Commencement Date”.
The cooling off period is 7 days.
The cooling off period ends at close of business on the 7th day after the “Commencement Date”.
New members have the right to cancel their membership within the cooling off period if they are not completely satisfied with the services and programs.
All monies will be refunded on a pro rata basis with the exception of fees for an Administration Fee whichever is the lesser of up to 10% of the Membership Fee or $60.
All cooling off cancellations must be in writing to the Manager.

b. Permanent Disability:

Upon providing written advice of a permanent disability or serious illness, along with a letter from a medical practitioner detailing the disability or illness, the Centre may agree to cancel the membership effective from the day of notice for an Administration Fee of up to 10% of the Membership Fee.
All monies will be refunded with the exception of charges for services already delivered.

c. Direct Debt Membership

ALL CANCELLATION REQUESTS MUST IN THE FIRST INSTANCE BE DIRECTED TO THE CENTRE.

Cancellations inside the Minimum Term – The Member may terminate their Membership Agreement before the expiry of the minimum term or payments if all the instalments and fees due up to the date of termination are paid, and in addition the cancellation fee of 25% of the total remaining instalments is paid to Belgravia Leisure or the Centre.
Cancellations after completion of the Minimum Term – After the expiry of the minimum term or payments, and after all instalments and fees due have been paid in full, should the box on the front of the Direct Debit Request (DDR) and Contract requesting termination at minimum term be marked then the Direct Debit Request (DDR) and Contract shall automatically terminate. Should the box on the front of the Direct Debit Request (DDR) and Contract requesting termination after the minimum term not be marked, then the Direct Debit Request (DDR) and Contract shall continue indefinitely until such time as the Member makes a request, after the expiry of the minimum term for it to terminate. Any instalments/fees due at the date of termination (including instalments/ fees which fall due during the notice period) will remain a debt owed to and recoverable by Belgravia Health and Leisure Group Pty Ltd. There will be a period of notice of 30 days unless otherwise specified by the Centre between the date of request and the date of actual termination during which any payments due must still be paid in full. The Member should contact Belgravia Leisure or the Centre if they have not received written confirmation of the termination within the 30 day period. The Member shall not consider that the Direct Debit Request (DDR) and Contract has been terminated until such time as this is confirmed in writing to the Member by Belgravia Leisure (not more than 14 days after the termination date). Termination of the Direct Debit Request (DDR) and Contract will also terminate the Direct Debit Request Authority.

Paid in Full Memberships

If you decide to pay your membership in full, there will be no refunds available if you wish to terminate your membership prior to the end of your agreement.
If you purchase a paid in full memberships you have the ability to transfer the remaining time on your memberships agreement to another person for a set fee as outlined in condition 8.
Paid in full memberships cannot be transferred between Genesis clubs at any time.
We agree and will refund any paid in full memberships or any other fees that the law requires.
Upon providing written advice of a permanent disability or serious illness, along with a letter from a medical practitioner detailing the disability or illness, the Centre may agree to cancel the membership effective from the day of notice…in such a case the balance of the unused portion of the membership less the Administration Fee shall be refunded to the Member.

8. TRANSFER OF MEMBERSHIP BY THE MEMBER

Transfer of membership will only be permitted from a member to a non-member and will incur a Transfer Fee of $55. If paying by Direct Debit, this fee is payable to the Centre.
Transfers between Centres will be by agreement of the Manager of the Centre to which the member wishes to transfer to.

9. REPLACEMENT CARD FEE

If a Membership Card is lost, destroyed or damaged and requires replacement a Replacement Card Fee of $5.00 payable to the Centre will apply.

10. ADDITIONAL FEES FOR SPECIAL SERVICES

Some services require an additional fee and these include personal training, crèche and swimming lessons.

11. DAMAGE TO THE CENTRE

Any member who willfully or through their negligence damages the Centre or its property will pay for the damage. Members are responsible for damages caused by their guests and children.

12. SAFETY, MAINTENANCE & SERVICE DEMAND

The Centre may from time to time as reasonably necessary:

closes off any part of the premises or isolates any piece of equipment for maintenance or safety reasons;
change the hours of opening and closing or alter class timetables in accordance with demand; or
vary Centre rules. Where this occurs the Centre will provide reasonable notice on the Centre notice boards or at reception.

13. DAMAGE & PERSONAL INJURY

Disclaimer. To the extent permitted by law, the Centre and Belgravia Leisure excludes any liability to the Member in Membership Agreement, tort, statute or in any other way for any injury, damage or loss of any kind whatsoever (including, without limitation, any liability for direct, indirect, special or consequential loss or damage), sustained by the Member and/or any other person, or for any costs, charges or expenses incurred by the Member, arising from or in connection with the Direct Debit Request (DDR) and Contract and/or the services/products provided by the Centre and/or Belgravia Leisure, and/or any act or omission of the Centre and/or Belgravia Leisure.

Warning under the Fair Trading Act 1999 (Victorian Memberships Only)

If you participate in these activities your rights to sue the supplier under the Fair Trading Act 1999 if you are killed or injured because the activities were not supplied with due care and skill or were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in or on this notice/appointment.

NOTE: The change to your rights, as set out in or on this notice, does not apply if your death or injury is due to gross negligence on the supplier’s part. “Gross negligence” is defined in the Fair Trading (Recreational Services) Regulations 2004b. Under the provisions of the Fair Trading Act 1999 several conditions are implied into Membership Agreements for the supply of certain goods and services. These conditions mean that the supplier named on this form is required to ensure that the recreational services it supplies to you are:

rendered with due care and skill; and*as fit for the purpose for which they are commonly bought as it is reasonable to expect in the circumstances; and
reasonably fit for any particular purpose or might reasonably be expected to achieve any result you have made known to the supplier.

Under section 32N of the Fair Trading Act 1999, the supplier is entitled to ask you to agree that these conditions do not apply to you. If you sign this form, you will be agreeing that your rights to sue the supplier under the Fair Trading Act 1999 if you are killed or injured because the services were not rendered with due care and skill or they were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in this form.

NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier’s part. “Gross negligence” is defined in the Fair Trading (Recreational Services) Regulations 2004.

14. SEVERABILITY

In the event any part of this Direct Debit Request (DDR) and Contract being or becoming void or unenforceable then that part shall be severed from the Direct Debit Request (DDR) and Contract with the intention that the balance of the Direct Debit Request (DDR) and Contract shall remain in full force and effect, unaffected by the severance.

15. SUSPENSION

Suspension may be possible under the terms of the Direct Debit Request (DDR) and Contract. You may suspend for a minimum of 1 week at a time so long as the total time suspended within the minimum term does not exceed 6 weeks. In order to suspend you must contact the Centre manager in writing with reasonable notice (at least 3 days) prior to the date of suspension, and all suspension requests must include a start date and an end date. There is a charge of $5.00 per week dependant on the type of membership while the Agreement is suspended. Any time spent on suspension will be added onto the minimum term of the Agreement so that the amount payable shall still be payable regardless of any suspension or suspension charges made.

16. BREACH OF TERMS & CONDITIONS

Any breach of these terms and conditions will result in a warning and any further breach will result in a second warning and your membership may be suspended or terminated. A proven serious breach of the general conditions of entry under Clause 5 may result in immediate termination of your membership without warning. The Member, Belgravia Leisure and the Centre each hold reciprocal rights of termination for a material breach of any term or condition of this Membership Agreement. The Membership Agreement will be terminated upon receipt of written notice outlining the relevant breach.

17. TRANSFER OF MEMBERSHIP BY THE CENTRE

The Centre will have the right to assign or novate the Membership Agreement to a third party in the event of the sale of the business.
The Centre may relocate to another premise within a 5 kilometre radius and the location at which the services are provided may change during the term of the agreement. In the event of a) or b) occurring you agree that the Direct Debit Request (DDR) and Contract will continue with the new third party and/or at the new location.

18. PAYMENTS BY DIRECT DEBIT

If paying by Direct Debit the Member agrees to pay the instalment amount at the agreed payment frequency until the Direct Debit Request (DDR) and Contract is terminated in accordance with Clause 7 above. Should there be any arrears in payments the Member authorises Belgravia Leisure to debit the outstanding balance in order to bring the account up to date.

19. ADMINISTRATION FEE (DIRECT DEBIT)

If paying by Direct Debit, a one-off Administration fee of the value indicated on the front page of the Direct Debit Request (DDR) is payable to Belgravia Leisure by the Member on signing of the Direct Debit Request (DDR) and Contract.

20. PRIVACY

A Customer’s “personal information” (as that term is defined in the Privacy Act 1988 (Cth)) will only be used by the Centre or Belgravia Leisure to provide you with the services contemplated by the Direct Debit Request (DDR) and Contract or in accordance with your selection relating to the Privacy disclaimer on the front page of the Direct Debit Request (DDR) and Contract. Belgravia Health and Leisure Group Pty Ltd Privacy Statement is to be found on its website www.belgravialeisure.com.au.

21. CREDIT/DEBT REPORTING AGENCIES

If paying by Direct Debit, upon default by the Member in regard to any obligation under the Direct Debit Request (DDR) and Contract and failure to remedy the default after notification by Belgravia Leisure or the Centre, the Member authorises Belgravia Leisure or the Centre to notify any debt collection/credit reporting agency of the default. Should this occur then at Belgravia Leisure’s sole discretion it may terminate the Membership Agreement at which time the full outstanding balance for the remainder of the minimum term or payments (including any current arrears) shall be due in full. The Member authorises Belgravia Leisure to add to the outstanding debt a fee of $50 and an amount equivalent to 25% of the full outstanding balance (being Belgravia Leisure’s expenses reasonably incurred in collecting the debt) upon initial referral to the debt collection/credit reporting agency.

22. INCREASE IN FEES

If paying by Direct Debit, Belgravia Leisure may at any time AFTER the end of the minimum term, upon sending written notice to the Member’s last known address and giving 14 days notice, increase the instalment amount. If the Member wishes to terminate the Direct Debit Request (DDR) and Contract as a result of the increase in the instalment amount, the Member must notify Belgravia Leisure or the Centre in writing within 14 days of the date of the written notice sent by Belgravia Leisure. The Membership Agreement will be terminated upon receipt of this notice. If the Member does not notify Belgravia Leisure or the Centre of its intention to terminate the Direct Debit Request (DDR) and Contract within such specified time period, then the Direct Debit Request (DDR) and Contract will remain in force and the increase in the instalment amount will be deemed to be accepted by the Member.

23. ENTIRE AGREEMENT

The Direct Debit Request (DDR) and Contract including the Membership booklet, constitute the entire agreement, understanding and arrangement (express and implied) between the Member, the Centre and Belgravia Leisure relating to the subject matter of the Direct Debit Request (DDR) and Contract and supersedes and cancels any previous agreement, understanding and arrangement relating thereto whether written or oral.

24. STATE SPECIFIC CONDITIONS APPLICABLE TO WESTERN AUSTRALIAN MEMBERSHIPS ONLY

Clause 7.a is presented as follows:

The Direct Debit Request (DDR) and Contract is subject to a 7 day cooling off period

Clause 7.c.i.2 is presented as follows:

Cancellations after completion of the Minimum Term – After the expiry of the minimum term or payments, and after all instalments and fees due have been paid in full, should the box on the front of the Direct Debit Request (DDR) and Contract requesting termination at minimum term be marked then the Direct Debit Request (DDR) and Contract shall automatically terminate.
Should the box on the front of the Direct Debit Request (DDR) and Contract requesting termination after the minimum term not be marked, then this is an ongoing membership agreement. The agreement will continue until either you or the supplier terminates it in the way described in the agreement. If an automatic debit arrangement is in place, membership fees will continue to be debited from your credit card or account until you or your fitness Centre cancels the arrangement by notifying your bank or credit provider. If you terminate the agreement or stop the automatic debit arrangement in a manner not described in the agreement, then you may be liable to the fitness Centre for damages for breach of contract.
Any instalments/fees due at the date of termination (including instalments/fees which fall due during the notice period) will remain a debt owed to and recoverable by Belgravia Leisure. There will be a period of notice of 30 days unless otherwise specified by the Centre between the date of request and the date of actual termination during which any payments due must still be paid in full. The Member should contact Belgravia Leisure or the Centre if they have not received written confirmation of the termination within the 30 day period. The Member shall not consider that the Direct Debit Request (DDR) and Contract has been terminated until such time as this is confirmed in writing to the Member by Belgravia Leisure or the Centre (not more than 14 days after the termination date). Termination of the Direct Debit Request (DDR) and Contract will also terminate the Direct Debit Request Authority.

25. ADDITIONAL TERMS AND CONDITIONS RELATING TO 24/7 ACCESS IF PROVIDED

If the Membership type provided includes 24/7 access to the Centre then the provisions of this clause 25 apply to the membership:

24/7 Centre’s are unmanned facilities for periods of time and as such if you participate in activities in these facilities you are exposing yourself to the potential for serious injury including death. As such you should take note that your rights to sue the supplier if you are killed or injured because the activities were not supplied with due care and skill or were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in or on this notice/ appointment.
The member expressly indicates an understanding of the risks associated with undertaking activities in an unmanned and unsupervised Centre and hereby releases, indemnifies and holds harmless Belgravia Leisure, their respective owners, officers affiliates, agents and employees in the event that I suffer personal loss, am injured or killed in the Centre. 2
Further, the member provides this release whether it arises from the negligence of the releases or otherwise and does so with the intention that this release shall be as broad and inclusive as the laws of the state allow.
The member acknowledges and agrees that they may not admit guests at any time to the 24/7 Centre. Furthermore, the member agrees that if this clause is breached then the following provisions shall apply:
Upon a first breach the member’s access to the 24/7 Centre shall be immediately suspended for a period of 14 days without any notification to the member
Upon any subsequent breach the member’s membership shall be immediately cancelled and the member agrees to pay a cancellation fee of $220 or 50% of the remaining membership fees due and payable under the terms of the agreement, whichever is the higher.

DDR TERMS AND CONDITIONS

Initial Terms – Belgravia Health and Leisure Group Pty Ltd will debit your nominated account for the amounts and at the frequency of payments as agreed between us on the Belgravia Leisure DDR Membership Agreement signed and accepted by you.
Change of Terms – In the unlikely event that the initial terms are to change, they can only do so in accordance with your Membership Agreement and we must give you at least 14 days notice of the changes including if applicable the new amount, new frequency and next debit date.
Deferring or stopping a payment – Should you wish to defer a payment to another date you must contact the Centre before the date of that payment to request the deferment. Deferments are entirely at the discretion of the Centre and will depend on the length of deferment, the current state of your account and your past history. You may request us to stop an individual payment however you will still be liable to make this payment by some other method or your account will become Overdue.
Altering the Schedule – Should you wish to alter the payment frequency or Day to Debit contact the Centre and at our discretion in most instances we will be able to make the changes you require. There may be a fee charged for this service (details of any fees payable can be obtained by contacting the Centre). Any changes made will not affect the total amount you would otherwise have paid over the minimum term of your Membership Agreement.
Suspending the Payments – Suspension of payments may be possible under the terms of your Membership Agreement. You may suspend for a minimum of 1 week at a time so long as the total time suspended within the minimum term does not exceed 6 weeks. In order to suspend you must contact the Centre manager in writing with reasonable notice (at least 3 days) prior to the date of suspension, and all suspension requests must include a start date and an end date. There is a charge of $5.00 per week while the Membership Agreement is suspended unless a different fee is specified on the front of this Membership Agreement. Any time spent on suspension will be added onto the minimum term of the Membership Agreement so that the sum of the instalments payable for the minimum term or number of payments shall still be payable regardless of any suspension or suspension charges made.
Cancelling the payments – You can cancel this Direct Debit Request Authority by requesting this of your bank. Cancellation of the authority to debit your account will not terminate this Membership Agreement or remove your liability to make the payments you have agreed to.
Disputes – If you dispute any debit payment, you must notify Belgravia Health and Leisure Group Pty Ltd immediately. Belgravia Health and Leisure Group Pty Ltd will respond to your dispute within 7 working days and will immediately refund the amount of the debit if we are not able to substantiate the reason for it. If you do not receive a satisfactory response from us to your dispute contact your financial institution who will respond to you with an answer to your claim within 5 business days if your claim is lodged within 12 months of the disputed drawing, or within 30 business days if your claim is lodged after 12 months from the disputed drawing.
Non-working day – When the day to debit falls on a weekend or public holiday the debit will be initiated on the next working day.
Dishonoured Payments – It is your responsibility to ensure that on the due date clear funds are available in your nominated account to meet the direct debit payment. Should your payment be dishonoured Belgravia Health and Leisure Group Pty Ltd will debit you an additional $10 with your next payment and may, if we have not received instructions to the contrary from you, debit both the current due payment and the now overdue payment(s) on the same day. Belgravia Health and Leisure Group Pty Ltd may debit other fees or costs involved with debt collection in accordance with the terms and conditions of the Membership Agreement (refer to clause 21 Credit/Debt Reporting Agencies).
Enquiries – All enquiries should be directed to Belgravia Leisure or the Centre and should be made at least 1 working day prior to the next scheduled debit date.
Your other responsibilities – In addition to those already mentioned, you are responsible for ensuring that your nominated account is able to accept direct debits. If it is not, it is your responsibility to provide Belgravia Leisure or the Centre with a new account number.